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Technically Speaking
BY FRED ODE
Editor’s Note: Looking for answers to your tech issues?
Send your construction-related technology questions to heyfred@foundationsoft.com.
Q: I own a commercial contracting
firm with about fifty employees. We
do a lot of work in surrounding states.
Last year, we decided to replace our
old DOS accounting package with one
that would allow us to do job costing.
A friend convinced me that the “contractors”
version of a popular small
business accounting system would
handle all our needs. Well, we bought
it, and it’s been very disappointing.
Our payroll person now spends
more time calculating employee withholding
from different locations (and
sometimes has to generate multiple
paychecks each pay period for the
same person!), because payroll doesn’t
support these functions. In addition,
the job cost reports don’t allow us to
sort by vendor, so it takes a series of
spreadsheet reports and additional
data entry to see detailed billing
information on jobs.
This software just doesn’t work the
way our business operates. However,
I hate the thought of looking again.
What do you suggest?
Doug
A: It sounds like this has been a
painful, yet educational, experience
for you. But let’s look on the bright
side. At least now you have a much
better idea of what kind of features
and detailed information you will
need from your next construction
accounting software package.
Yes, Doug (you knew what my
answer would be), you really have no
choice but to upgrade to a system that
can handle multi-state payroll, flexible
billing and job cost reporting and
other functions specific to your construction
business. General accounting
software—even a contractor’s
edition—simply doesn’t address all
the nuances and endless reporting
possibilities growing construction
firms demand.
Remember, the time you spend
now to find the best-fit software for
your company will undoubtedly save
you plenty of time and money down
the road.
Best wishes for your success!
Fred
Disclaimer: Technically Speaking
reserves the right to change names and
edit questions for privacy, length, and
readability issues.
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