Unit Price Construction Software
The Unit Price Billing Module in FOUNDATION for Windows construction
software enables contractors who perform work for state departments
of transportation (DOT) or other government agencies to submit required,
specialized invoice formats. The Unit Price Billing Module integrates
closely with the Accounts Receivable Module within FOUNDATION and
allows the user to create the specialized invoice formats needed
while simultaneously tracking income.
Click to learn more about these highlights of the Unit Price
Billing Module:
 Download more information on our unit price construction software
Tracking Jobs Awarded
The Unit Price Billing Module follows the standard procedures as outlined by most state departments of
transportation, although the program can be used on any unit price job. Prior to (or after) a job being awarded,
the user can setup a job record and define its bid. This job record can have multiple bids and includes such
information as for whom the work will be completed, status of bid, dates of award and completion, along with
other bid basics. Unit Price Billing makes it fast and easy to define items that will be completed on the job.
These definitions can include details such as quantity, unit price or lump sum and names of the subcontractors
who will perform the work.
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Import from DOTs
The Microsoft SQL database behind FOUNDATION construction software
allows simple importing of third-party information such as bids
and/or bid items released by state departments of transportation.
An ImportGenie accommodates
any layout of information in an ASCII file (such as comma delimited)
that is provided by the state or downloaded from their web site.
You may import all items from the DOT, or just the items relevant
to a particular bid.
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Effortlessly Record Item Status on Jobs
Once a bid is awarded, the user can enter the "update quantity
log" to indicate the status for each item to be done on the
job. The user can indicate work performed on all or only relevant
items as frequently as desired. Quantity information may optionally
be automatically sent to job costing for use in job cost history
reports.
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Create Estimates for Billings
Estimates are created by using the posted information from the update quantity log. The user may indicate
the cut-off date for update quantity transactions which are used to determine the amount to be billed. All update
quantity transactions that fall within this date range will be totaled together to determine the estimated
completion on each item on the original bid. This information can be overridden as needed and can be printed as
a formal invoice or in simple list format.
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Print Estimates in AIA Format
Unit price estimates can be printed in a standard invoice format
or as an AIA, including stored material. The AIA G702 and G703 forms
meeting the American Institute of Architecture's specifications
can be printed on blank paper, or you can print directly to the
pre-printed forms.
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Automatic Posting to Accounts Receivable
Users can choose to have receivable invoices automatically created from Unit Price estimates, or invoices may
be entered manually. After posting, the automated rollback function allows users to simultaneously reverse
estimates and the linked receivable invoice with just a few clicks.
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Track Items Completed, Billed and Paid
The system accommodates the discrepancies in items marked as completed,
billed and paid that often occur when working with DOTs. Separate
tracking mechanisms allow you to indicate your evaluation of completed
units, bill for the same or different units, and indicate the quantity
of units paid by posted cash receipts. Extensive reporting allows
you to see at a glace the difference between these numbers as well
as the original bid quantity.
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