Purchase Order & Subcontract Software

Construction Purchasing
and Procurement

The FOUNDATION® Purchase Order / Subcontracts Module helps contractors track purchasing and subcontracted labor right inside of their construction job cost accounting software.



Purchase Order & Subcontract Features

Committed Cost Control

Enter or import construction purchase orders and subcontracts to track cost commitments easily, from pending status to approval, as well as change orders.

  • Assign lump sum amounts, set aside retainage or add line-item detail.
  • Set allowable variance limits for construction expenses, plus sales and use tax.
  • Print or email custom POs, subcontracts and change orders with your company logo.

PO and Subcontract Management

Save key information, documents and emails to your purchasing and subcontractor records — keeping everything organized and searchable.

  • Maintain complete correspondence logs with email integration.
  • Receive alerts for expired insurance certificates.
  • Add documents and custom information fields to subcontractor records.

Purchasing and Subcontract Reporting

Monitor committed expenses at the level of detail you want, all tied to your A/P, job costing and inventory with complete cross-module integration.

  • Report detailed status of committed costs by job.
  • View inventory receipts by purchase order.
  • Design custom committed cost reports.

Being able to see the POs as they’re received and easily matched up with invoices is great.”

— Tricia Companey, director of finance & accounting, SolarCraft Services, Inc.

See more client reviews

Tools for Cost Control

Integrated Accounts Payable

Easily post A/P invoices against construction purchase orders or subcontracts to tie out committed costs to job cost budgets and company financials.

  • Quickly create A/P invoices from existing POs and subcontracts.
  • Monitor paid, remaining and retained amounts.
  • View aging by project, vendor, subcontractor and more.

Learn more about FOUNDATION® Accounts Payable

Integrated Project Management

Organize purchase orders, subcontracts, change orders and other project documents in one central location for each of your jobs by adding the Project Management Module.

  • Email, print or add notes to documents right from the Job Center.
  • Easily view up-to-date remaining, retained and invoiced costs by project.
  • View correspondence logs and ball-in-court for each PO or subcontract.

Learn more about FOUNDATION® Project Management

Construction Inventory Receiving

Use the additional Inventory Module to manage all of your construction procurement — including item pricing, location stocks and material transfers.

  • Tie inventory receipts to construction purchase orders.
  • Report and sort item status detail by purchase order and vendor.
  • Receive inventory in the field with the FOUNDATION mobile® app.

Learn more about FOUNDATION® Inventory

The inventory and purchasing modules . . . give us up-to-the-minute accurate reporting for each project.”

— Bill Breyton, CEO, AMS Electric

See More of Our Software

Get an inside look at how America’s contractors use FOUNDATION® job cost accounting and construction management software to get more profit out of everyday projects like yours.


FOUNDATION® Software Box