Case Study || Electric Supply Co.

Powering Accounting & Payroll Across 300+ Jobs With FOUNDATION®

Problem

Managing payroll and job costing across hundreds of active jobs created a time-consuming, manual process that strained internal resources and increased the risk of errors.

Solution

By leveraging FOUNDATION and its mobile time tracking app to make on-the-job communication easier, Electric Supply Co. streamlined timecard entry, reduced manual data input and improved payroll efficiency. The integrated system enabled better visibility into job costing while simplifying day-to-day accounting operations.

Cut time spent on payroll by 40 hours weekly, through improved payroll efficiency

Allowed Electric Supply Co. to grow to 340 active jobs per week with room to support further growth

Reduced manual timecard entry and errors across 100+ field employees

Electric Supply Co., an electrical contractor based in Sioux Falls, South Dakota, has been serving commercial and residential customers since 1923. With a team of union electricians and office staff supporting hundreds of active jobs, the company requires systems that can keep pace with its workload.

A workforce that fluctuates between 80 and over 100 employees depending on project demand means payroll and job costing complexity is built into the business.

Eliminating Manual Processes at Scale

With hundreds of employees and jobs running simultaneously, Electric Supply Co. previously relied on manual timecard entry, which created inefficiencies across payroll.

“Prior to having FOUNDATION, our guys would just submit a paper sheet with the jobs they worked, the hours they worked and then turned that into our payroll department,” said Kathy Kasten, Electric Supply Co.’s Office Manager.

“And then we would key that into the system. So that was a very time-consuming process.”

The process became even more challenging during peak workforce periods.

“When we had over 100 people, and we did not have the mobile solution, two of us were actually processing payroll,” Kasten explained. “So I appreciate how efficient [FOUNDATION] is.”

The manual workload not only consumed time but also limited the team’s ability to focus on higher-value tasks.

FOUNDATION significantly cut down the time we spent on timecard data entry.

Kathy Kasten
Office Manager
Electric Supply Co.

Streamlining Payroll and Accounting With FOUNDATION’s Mobile Capabilities

The introduction of FOUNDATION’s mobile app transformed how Electric Supply Co. handled payroll. By enabling direct timecard entry and import capabilities, the company significantly reduced manual data entry.

Because FOUNDATION centralizes AP/ AR, general ledger, payroll, job costing, purchase orders and inventory in one platform, the team’s workflows stay consistent across departments.

“We utilize all of those modules every day from entering AP, entering our AR… we process payroll through the payroll module,” Kasten shared.

This centralized system improves overall efficiency. Ease of use has also played a critical role in adoption and training.

“The thing that I like the most about FOUNDATION is it’s very easy to use,” said Kasten. This simplicity has enabled faster onboarding and internal training for new employees.

Giving Time Back to the Team

By eliminating manual timecard entry and consolidating accounting functions into one system, the company has significantly improved operational efficiency. Tasks that once required multiple employees and extensive data entry are now streamlined, allowing staff to focus on more strategic responsibilities.

Electric Supply Co. cut time spent on payroll by 40 hours weekly, maintaining that savings even while the business kept growing.

Supporting Growth With Reliable Systems and Service

Beyond efficiency gains, FOUNDATION has supported Electric Supply Co.’s ability to adapt and grow within a fluctuating industry. Customer support has also been a key part of the experience.

“It’s nice to be able to connect to a human being when you’re having issues or need help with something,” Kasten said.

The ability for support teams to remotely access and troubleshoot issues in real-time further enhances productivity.

“I do really like the fact that they can connect to your computer and look at what you’re looking at as well,” she added.

All Set for Whatever the Future Holds

Combined with ongoing product improvements and ease of use, FOUNDATION continues to play a central role in helping Electric Supply Co. operate efficiently and scale with confidence.

What once required handwritten paper timecards, manual entry and two employees processing payroll has become a far more efficient operation with FOUNDATION. Today, Electric Supply Co. manages roughly 340 active jobs each week with a system that keeps pace with its workload, giving the team the ability to support growth without adding the same administrative burden that once slowed them down. With room to grow, who’s to say what their future holds?

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