How to Create an AIA Billing With FOUNDATION®

Looking at what an AIA progress billing is (Part 1) and how an AIA application works (Part 2), creating one might seem like a lot of work without the right tools. After all, there can be a lot of back and forth. But don’t let that intimidate you! However bumpy those redlines might make your negotiations, you can see how it all comes together smoothly for...
Read More

Why Your Construction Company Really Needs Cash Flow Reporting

Why do we say cash is king? It’s one of the most powerful assets in your company, because it sets the reality for your business every day of your project cycle — not just at year-end when your financials tie out. That’s why it’s always critical for contractors to go beyond high-level financial statements and look at the different angles offered by company-wide and job-level...
Read More

Anatomy of an AIA Billing: Getting Inside the G702 and G703

If you’ve landed your first AIA job or you’re thinking about bidding on one, you might feel overwhelmed about the AIA billing process. It’s hard to find example AIA billing applications (until now!). It also has a reputation of being cumbersome and frustrating — but it doesn’t have to be. In our three-part series on AIA billing basics, we’re walking you through: an overview of the...
Read More

What’s Going on With the Davis-Bacon Act? Why Prevailing Wage Is in the News

Among the many laws and regulations in construction, sometimes it’s easy to get lost in the legal lingo. The Davis-Bacon Act (or “prevailing wage” law) is one that many contractors are familiar with, but with the constant updates, revisions and repeals occurring from state to state, it’s difficult to stay informed. Are you keeping up with the Davis-Bacon Act? Join us as we sift through...
Read More

What Is Overhead Allocation? Why Your Jobs Should Take on Additional Costs

Overhead allocation in construction is a way to share costs across multiple jobs. Why on earth would you do that? Simple: these are the costs your projects share responsibility for anyway — they’re the costs you’re already paying but can’t easily charge directly to a single project. Instead, they’re “indirect costs.” And if indirect costs aren’t tracked properly, it can give you a false sense...
Read More

When Is the Best Time to Change Accounting Software?

Let’s say you’ve decided to change to construction accounting software for your business. Do you have to do it at year-end? Is it ever OK to change mid-year? If getting new construction accounting software is the right move for your business, there’s no single right answer about when — but certain times can make it easier on your business to implement a new accounting system...
Read More

Everything You’ve Always Wanted to Know About AIA Billing but Were Afraid to Ask

The good news: you’ve landed a huge contract with a ton of potential for profit and growth. The bad news: it requires AIA billing, and you haven’t a clue where to start. You might be asking yourself, “what is AIA billing?” and “how do I do it?” and “do I need specialized AIA billing software?” First, don’t panic. While AIA billing has a bad rap...
Read More

What Is Construction Accounting Software?

Construction accounting software is an integrated set of tools contractors use to track financial data to each project they manage. Like general accounting systems, construction-specific applications consist of core accounting modules around a general ledger (G/L); however, they also integrate a critical component for successful construction accounting — job costing. These applications can also include a number of other tools or modules to help meet...
Read More

How Hard Is It to Switch from QuickBooks® to Construction Software?

Switching from a small business accounting application like QuickBooks, construction software can be a major change. It won’t happen overnight, but it’s entirely doable with the right preparation and support. As a QuickBooks contractor, how easy it is will depend on: how prepared your staff is how prepared your accounting is your relationship with your vendor and your expectations Is Your Business Ready? Accounting software...
Read More

Do You Even Need New Construction Accounting Software?

Software companies sell software, so vendors will always be happy to sell their application to whoever raises their hand. Well, almost always. The truth is, not everyone needs new construction accounting software, and we think that’s important for contractors to know, because the software you don’t need isn’t going to help you be successful. How do you know if you even need new construction accounting...
Read More

Cookies & People: Find the Recipe for Hiring Success

The easiest part of baking is picking out the shape of cookie you want to eat. The easiest part of hiring is writing a job description. The only problem is — despite what some Christmas-cookie aficionados might argue — the taste doesn’t come from the cookie-cutter, and your day-to-day operations aren’t done by a bunch of bullet points and boilerplate. Finding the best fit for...
Read More

How Much Does Construction Accounting Software Cost?

When you visit your favorite online retailer, the cost is right beside the picture. On a car lot, there’s a sticker price you can haggle from. Why can’t someone just tell you the cost to buy construction accounting software without having to talk to a sales rep? Here’s an honest answer for contractors. The price of job cost construction accounting software varies based on: Construction...
Read More

Mobile and Cloud Security: What Contractors Should Know

While mobile and cloud technologies are moving swiftly onto jobsites and offices across the construction trades, financial software has been slow to be adopted into the constellation of Internet-based business tools. The reason seems clear enough: despite excitement about the benefits of anytime-anywhere computing, users in the construction industry are simply unsure about the security of these applications, with confidence ranging from total and unquestioning...
Read More

Increase Efficiency and Overcome User Error With Controls, Protocols and Checks

If there’s one problem with technology, it’s that when it’s working best, it does exactly what we tell it to do. Bob may have worked seven hours, but if his thumb accidentally hits the “8” on his tablet without him noticing. Guess how many hours will be logged on his timecard. That payables invoice might be for $1,050, but if Sue hasn’t had enough coffee...
Read More

Keep Field and Office in Sync with the New Wave of Mobile Solutions

Mobile accounting software for construction companies isn’t just about keeping on the cutting edge with the latest gadgets. It’s about keeping your field and your office in sync so that your business can stay efficient and competitive. The best mobile solutions will help you do exactly that. Imagine the life cycle of a piece of paper. It becomes important as soon as your project manager...
Read More

Retire the Juggling Act with Integrated Project Management

Keeping a job on budget, on time and within regulations is challenging as it is. Project managers also have to hunt down invoices, track statuses on RFCs and maintain their field notes, all while volleying phone calls and emails. Project management can look a lot like a juggling act with a whole lot at stake. A dropped change order or a missed email can cost...
Read More

Five Myths That Could Hold Your Business Back

Doing business teaches us a lot of things, but not all of them are true, and some can actually hold us back if we don’t know what else is possible. When it comes to construction accounting software, not knowing what else is out there can set false limitations on your business. Myths don’t always make the world magical. In fact, sometimes they make our world...
Read More

Graduate into Construction-Specific Accounting Software

General-purpose accounting software is often the best way for small contractors to start out their businesses, but once you outgrow your software, it shouldn’t hold back your growth. How do you know it’s time to graduate into construction-specific accounting software?  Greek mythology tells of a hostel keeper named Procrustes, who had only one bed, one size. If the guest was too tall, or too short,...
Read More

Strengthen Your Business with a Powerful Job Costing System

Ask most contractors, and you’ll find that job costing is among their top business concerns. That’s not surprising. Successful job costing can mean the difference between a profitable business and one that struggles to stay alive. It’s not enough to know only whether your business is profitable overall, just as it’s not enough to know your boat is above water. Small leaks over time will...
Read More

Improve Your Financial Game Plan: Purchase Orders / Subcontract Management – A Line Drive!

These days, contractors must do everything they can to control their job costs. Controlling material and subcontractor expenses is especially critical because mismanagement can jeopardize both cash flow and profits. To avoid these risks, many companies use purchase order and subcontract management systems. The big hitters take it a step further. They rely on construction-specific accounting systems to help streamline the processes and improve their...
Read More

10 Construction Payroll Features Essential to Accounting Software

It’s no secret that payroll costs represent the single largest operating expense for most contractors. What’s surprising, though, is that so many contractors struggle to manage their payroll—and their job costs—when construction-specific software technology can make easy work of this increasingly complex process. Whether a construction business is considering new construction accounting software or simply evaluating its current accounting system, contractors should consider 10 major...
Read More

10 Tips to Job Costing

According to the United States Census Bureau, there are over two-and-a-half million firms involved in the construction industry in the U.S. That’s a lot of competition. The good news is, just like you, they started their business and grew it from the ground up. They made mistakes, learned from them, and gradually improved not only the work they do but also how they do it....
Read More

Three Steps to Successful Job Costing

Running a construction business without a solid job costing plan is like walking blindfolded around the Grand Canyon—one misstep could spell disaster. Job costing allows contractors to truly see how they’re doing on projects, both individually and overall. This insight doesn’t appear magically; it requires hard work and commitment. Contractors with an effective plan in place can gain a significant advantage over their competitors. Step...
Read More

Are You Ready for Mobile Solutions?

Mobile devices have become a major player in the construction industry, enabling contractors to use powerful construction applications on their smartphones and tablets to work effectively in the field. A wide variety of applications are available to the construction industry, spanning multiple aspects of the job, including remote time-card entry, equipment management, materials usage, completed quantities, project management, GPS tracking, service dispatch and more. But...
Read More

Specialized vs. Integrated Software Systems: Which Works Best For Construction?

In a perfect world, contractors could select just one construction software product, from one vendor, to run all aspects of their business: estimating, accounting, project management, scheduling and so on. In reality, many all-in-one enterprise software systems available today can be too expensive, complex or functionally deficient to be of any real value to contractors. Contractors continue to debate the merits of vertical, best-of-breed construction...
Read More

Avoid Spreadsheet Dependency

We have all learned at one point or another that too much of a good thing can be bad thing. The examples abound: birthday cake, direct sunlight, spreadsheets. For many small contractors, spreadsheets are the first and ultimate technological solution needed to get their companies up and running quickly. Certainly, they can be used to create and track job estimates, billings, payroll, job costs, financial...
Read More

Equipment Costing is Key to Better Bidding and Higher Profits

Construction equipment represents one of the largest investments a contractor can make. As necessary assets that support construction operations, these specialized machines and vehicles can also help fuel a company’s success. But before that can happen, contractors must know their actual equipment costs in order to bid competitively and win work, and they must track equipment usage to keep their jobs on track. Surprisingly, however,...
Read More

Financial Reporting Capabilities of Construction Accounting Software

The right software fit means a program that meets accounting and bookkeeping needs and helps run the business Zeroing in on the appropriate accounting software for construction clients can be a daunting task, even for the most seasoned CPA professional. Recommending a solution that will meet the contractor’s accounting and bookkeeping needs is just one part of the equation. The real challenge lies in finding...
Read More

Getting Your Head in the Cloud: Evaluating Cloud vs. On-Premise

Not long ago, being on the “cloud” couldn’t have less to do with being productive. In fact, a lot of managers have probably had to tell their staff to get their heads out of the clouds. Today, it’s generating a huge buzz in the technology world and the business world with it, but for some contractors, the image of their accounting and payroll data floating...
Read More

Overcome the Complexities of Construction Payroll

As any contractor who has tried running payroll through general-purpose accounting software or payroll service knows, construction payroll is different from any other industry. From working in multiple states and localities, on multiple jobs with multiple pay rates, to preparing and submitting compliance reports, maintaining an accurate payroll can be frustrating and discouraging. Many contractors can feel overwhelmed by all of the complexities under today’s...
Read More

Payroll Services Just for Construction Really DO Exist!

Learn more about our payroll service: Payroll4Construction.com Payroll Services Just for Construction Really DO Exist! There is no denying that processing payroll in the construction industry can be difficult. With such complexities as multiple states and localities, prevailing wage work, and construction reporting, outsourcing payroll can seem like a nightmare. While all payroll services can handle basic payroll processing tasks like checks/direct deposit, tax filing,...
Read More

Production Reporting: Using Job Cost Data to Improve Profit Potentials

Ask any contractor what has the greatest impact on a job’s bottom line, and chances are the answer will be the same: labor productivity. Compared to other construction cost items such as materials and equipment, no other job cost comes close to providing such a variable for rewards and risks. As a result, contractors need to see labor production reports to answer specific job questions...
Read More

Ten Practical Tips to Choose the Right Construction Accounting Software

You might know that it’s time to find new software for your company, but that doesn’t mean you know what direction to head in. The lists of possible features can be long and frankly intimidating. Friends and colleagues might all have their own recommendations about different packages they’ve used or heard about. To keep this important task manageable, consider these ten practical tips. 1. Do...
Read More

Bridging the Accounting vs. Operations Gap

To win jobs and work as efficiently and profitably as possible, construction executives need detailed, reliable data about their businesses, and they need instant access to financial statements. When used correctly, new construction-specific accounting software applications help turn information from accounting and operations departments into concise representations of data that aid decision-making immeasurably. The real challenge comes when trying to implement a new software purchase...
Read More

Getting Construction Reporting from a Payroll Service

Learn more about our payroll service: Payroll4Construction.com Getting Construction Reporting from a Payroll Service When it comes to the construction payroll, reporting is essential. Whether it’s job labor costing; working prevailing wage jobs and submitting required certified payroll reports; handling complex union reporting; tracking workers’ compensation; or any other number of reporting needs, reporting remains a critical aspect to running a successful construction business. Many...
Read More

Five Things You May Not Know About Davis-Bacon That Could Save Money

If you have ever worked on a project for or funded by the federal government, chances are you’ve had to work within the constraints of the Davis-Bacon Act, often referred to as “prevailing wage.” Simply put, federal prevailing-wage laws require contractors working on federal jobs to pay their employees a wage equivalent to that paid by other union and non-union shops in the area. In...
Read More

Software Implementation – Why Users Are the Key and the Steps to Success

The purchase of new software often brings with it a range of emotions. Excitement about great new features. Promise that the software will increase efficiency, saving time and money. And, relief that a final consensus has been reached. So, with all of the excitement, promise, and hope pinned on the new product, why is it that software implementations are more likely to be unsuccessful than...
Read More

Overwhelmed by Overhead Allocation? Technology Can Help in 3 Simple Steps!

Technology Makes Simple Work of This All-Important Task Overhead allocation is one of the most misunderstood concepts contractors face in running their business. But it is also an essential task—worthy of a great deal of attention— because it is central to determining a company’s profitability. On the surface, overhead allocation seems simple. In addition to direct costs for materials, labor, subcontractors and equipment, companies must...
Read More

Financial Reporting Series: Overhead Allocation

Don’t Get Overwhelmed by Overhead Allocation There are so many ways technology can help maximize profitability. Overhead allocation is one of the most misunderstood and challenging concepts that contractors face when running their businesses, but it’s an essential task in determining a company’s profitability. On the surface, overhead allocation seems simple. In addition to direct costs for materials, labor, burden, subcontractors and equipment, companies must...
Read More

Is that New Bulldozer Making Money? How to Find Out

Heavy equipment purchases are on the rise. Following a lackluster economy during the past few years, many U.S. construction companies are investing again in new and used construction equipment. According to the 2005 Construction Industry Forecast’s survey of more than 900 U.S. construction executives, contractors planning equipment purchases this year expected to spend nearly double what they budgeted in 2004. Construction equipment represents the largest...
Read More

The Facts About Minority Compliance

A Proactive Plan to Simplify Affirmative Action Reporting For the government-employed contractor or subcontractor, minority compliance reporting is a regular part of doing business. Sometimes difficult and often changing, this reporting requirement calls for businesses to stay current with affirmative-action regulations, as well as to maintain accurate and up-to-date employee information. Failing to do so can mean the loss of federal contracts or, worse, litigation...
Read More

How To Maintain Profitability in Good Times and Bad: 5 Ingredients for Success

With history as a guide, it’s likely the construction industry will continue to experience peaks and valleys during economic cycles. And, if the past really does help to predict the future, business failures will surely increase as markets decline. How is it that some companies survive — and thrive — in less-than-perfect economic conditions? Like the ship’s captain who can weather a bad storm, successful...
Read More

Software Implementation Made Simple: Create Your Game Plan

Setting realistic expectations can make your project smooth and trouble-free After six months of intense arguing, pleading and cajoling with your boss, that new software package you’ve been after for your department is now yours. Couldn’t live without it, you stated. Will increase productivity tenfold, you declared. Need it if we want to grow, you lamented. Thrilled by your win, you engage in an exaggerated...
Read More

Taking the Mystery out of Your Database

It stores your all-important data, but what else should you know about this system that lurks in the shadows? As the chief information officer for Lighthouse Electric, Inc., in Canonsburg, PA, Ron Felix had a problem. His accounting and job costing software worked just fine for day-to-day data entry and even produced a fair amount of standard reports. But as the business grew, the tool...
Read More

Improve Your Financial Game Plan: The Double Play – Audit Trails and Date Sensitivity

Some positions in baseball (think pitcher) get all the glory, while other players (think catcher) are vital to the game yet remain somewhat invisible. And so it is with construction accounting software features. Some are just not as glamorous as others. A detailed audit trail, for example, may not excite contractors like some cool bell-and-whistle features. On the other hand, the audit trail could quite...
Read More

Management Basics #7: Use Technology as Accelerator

The dot-com mania of the late 1990s taught us all a lot of hard-earned lessons regarding technology. Chief among them is that a company motivated strictly by the fear of being left behind usually will be left behind. When technological change presents itself, the company that reacts thoughtfully and creatively will have a much greater advantage over the company that frantically reacts or quickly buys...
Read More

Does Your Accounting System Work For Everyone?

Many people believe, as the saying goes, that “you can never please all of the people all of the time.” True as that statement might be, successful construction business owners never stop trying. When it comes to a contractor’s accounting system, the goal should be to find a system that will help the entire company, not just the accounting office. Many of today’s construction-specific accounting...
Read More

5 Tips to Avoid End-User Rejection of New Technology Implementation

Implementing a new technology initiative is never easy. It takes a lot of planning and decision-making and, above all, cooperation. Despite a new product’s potential for boosting productivity and efficiency, it is often the end users of the system who pose the largest threat to its success. Six months to a year after introducing a new technology, companies often find that many employees (if not...
Read More

Improve Your Financial Game Plan: Lead Off with Job Cost Reporting

If only construction accounting and financial management could be as easy to understand as baseball. But surprisingly, it is. America’s favorite pastime is basically a game of numbers, where keeping count and tracking statistics are the cornerstones of a team’s winning strategy. In construction, the winners are those who know their numbers and use them for better decision making. And just how do successful contractors...
Read More

Are Over/Under Billing Reports Creating Work Overload?

Construction accounting processes and procedures can vary greatly from one contractor to the next. But one common frustration shared by many construction businesses is the tedious work of manually preparing over/under billing reports, also known as work in progress and percent complete. For companies using generic and small-business accounting software, the over/under billing report is often the least favorite of all accounting tasks. What is...
Read More

Financial Reporting Series: Cash Flow by Job

Even if a contractor has a strong backlog of work, failure to monitor current cash flow and track financial data will be problematic. It’s easy for contractors to focus the majority of their attention on running the jobs in the field, but they must remember that it’s cash that’s making those jobs possible. Monitoring cash flow is one of the most critical components of owning...
Read More

Financial Reporting Series: Over/Under Billing

In addition to reviewing standard financials and cash flow statements each month, the most successful contractors also regularly examine Over/Under Billing reports. These billing reports are necessary for proper revenue recognition, plus they help contractors to stay on top of billings and secure required project bonding. Running frequent Over/Under Billing reports helps contractors see where each of their jobs stands. This provides a more accurate...
Read More

Improve Your Financial Game Plan: Game-Saving Plays – Over/Under Billing and Bonding Reports

When the game is on the line, not many coaches would send an inexperienced rookie to the plate. Similarly, project owners today are managing their risks by requiring that contractors obtain bonding. As it turns out, bonding can be good for contractors, too. Not only does a surety bond confirm the contractor’s financial credibility, it may also provide construction owners with a competitive edge when...
Read More

The Two Sides of Cash Flow Reporting

Cash is one of the most critical components of a construction company’s success and stability. In addition to developing cash flow forecasting at the planning stage of every contract, contractors need a system at the corporate level to monitor cash flow in a proactive and timely manner. This system, known as cash flow reporting, provides the data necessary for analysis and decision-making. Construction business owners...
Read More

Improve Your Financial Game Plan: Avoid Wild Pitches with Overhead Allocation

In baseball, successful pitching has more to do with control and accuracy than any other skill. Successful contracting, likewise, is the result of job cost accuracy and control—including those elusive overhead costs. The key to identifying overhead costs and providing a complete picture of job profitability is the often misunderstood and sometimes complex concept known as overhead allocation. On the surface, overhead allocation appears simple...
Read More

FOUNDATION® Goes Mobile

America’s #1 construction accounting software now offers remote timecard and field log entry for mobile devices! To keep your field connected with your construction accounting and project management software, keep FOUNDATION mobile® in your pocket. Smartphones, laptops and tablets can log in securely from anywhere to record critical job data as it happens — even out of Internet and service range — then send it back...
Read More

Executive Insights

Where Can A Contractor Looking To Outsource Payroll Find An Effective Solution?  Mike Ode: The most important thing a contractor needs to know when looking to outsource its payroll is that there are options beyond the well-known providers. Many contractors turn to services that cover multiple industries and only scratch the surface when it comes to the complexities of construction payroll. As a result, contractors...
Read More

Unit Cost and Production Reporting

Reap the Benefits Using Construction–Specific Accounting Software Client satisfaction. Employee loyalty. A company’s reputation. Some things are difficult – if not impossible – to measure. But in the world of construction, productivity is not one of them. Hard as it may seem, many contractors are successfully tracking and measuring the outputs that define their production rates.And the reasons are clear. Only detailed production reporting provides...
Read More

Hard Close vs. Date-Sensitive Accounting Systems

Q: I’m having a hard time getting prior years’ data out of my accounting system, especially when the data crosses over a fiscal year-end boundary. The Department of Labor’s Office of Workers’ Compensation Programs (OWCP) came in recently for an audit and requested information from July 1, 2006 through June 30, 2007. It took us nearly an entire day to manually summarize the information from a compilation...
Read More

You Might Also Be Interested In