Foundation Software’s Improved Mobile Timecard App, WorkMax!

WorkMax transforms workforce management, time management, and field data collection for construction companies through its powerful mobile platform.

Using smartphones, laptops or tablets, teams can securely log critical job data from any location. This includes areas without internet connectivity. Once back in range, all data automatically syncs to provide real-time insights to the office.

The system becomes even more powerful when paired with FOUNDATION® accounting software. This strategic, seamless integration eliminates double data entry and streamlines the flow of information between field operations and accounting.

Time tracking data collected in WorkMax flows seamlessly into FOUNDATION, ensuring payroll accuracy and providing deeper insights into project performance. This integration helps contractors:

• Maintain precise labor costs
• Reduce administrative overhead
• Make more informed business decisions

Beyond tracking time, WorkMax offers additional modules including digital forms management, asset tracking and business intelligence tools. Field teams can digitally complete and submit forms, track equipment usage and monitor project metrics. All these things can integrate with FOUNDATION to create a comprehensive construction management solution.

By combining WorkMax’s mobile capabilities with FOUNDATION’s accounting features, contractors gain a complete system that bridges the gap between field operations and back-office management. In turn, this leads to improved efficiency, accuracy and project oversight.

Who is WorkMax for?

WorkMax connects your whole workforce from wherever they are.

It serves a diverse range of construction industry professionals, providing tailored, comprehensive solutions for each role:

• Project Managers: WorkMax enables visibility across single or multiple projects through direct jobsite data collection. This empowers managers to make swift, data-driven decisions that prevent costly mistakes and improve project outcomes.
• For Foremen: The platform streamlines daily operations with robust crew management tools. Foremen can monitor team activities in real time, quickly identify potential issues and adjust plans proactively to maintain project timelines.
• For Superintendents: By delivering live field data and detailed insights into costs and performance, WorkMax helps superintendents keep projects on schedule and within budget constraints.
• For Accountants & Payroll Processors: The system transforms accounting and payroll management by providing clear visibility into labor costs. Direct field data collection ensures job costs and ledgers remain synchronized and accurate.
• For Owners: WorkMax offers detailed project-by-project profit margin analysis, combining comprehensive task management with financial tracking. This helps achieve project goals on time and under budget.

Each role benefits from WorkMax’s integrated approach to construction management, where real-time data collection meets practical application for improved project outcomes.

WorkMax’s Timecard Features

Time tracking tools are useful, but they are not created equally.

By implementing WorkMax, FOUNDATION users can expect to see significant reductions in time theft, improved payroll accuracy and streamlined compliance documentation.

1. Streamline Your Clock Ins/Clock Outs

Manual time entries are now a thing of the past. Time tracker apps can transform how your company operates. More specifically, consider WorkMax’s easy-to-use time app.

Employees can clock in and out with facial recognition on their smartphones or mobile devices even if they don’t have Wi-Fi access. This eliminates daily timesheets and reduces HR’s time spent double-checking everything.

The system automatically tracks each action, creating unalterable time records.

2. Geotagging Capabilities

Tracking of employee hours is only part of the equation. Accountability is a just as important.

Enhance trust with useful location tracking when a construction worker clocks in and out.

WorkMax captures exact GPS coordinates and verifies employee location as they clock in. This feature helps prevent buddy punching. It ensures workers are on-site when logging hours.

The system maintains location history for each employee, providing valuable insights into jobsite coverage and workforce distribution.

3. Digital Signature Integration

Strengthen compliance and documentation by capturing electronic signatures.

Field employees and remote workers can digitally sign their timecards, acknowledging:

• Work hours
• Lunches
• Breaks

These signatures are legally binding and stored securely within the system. Storing signatures creates an audit trail for labor law compliance, safety regulations and project documentation.

4. Flex Fields

Consider streamlining the time entry process. WorkMax comes with dropdown fields that learn from your organization’s patterns.

The system remembers frequently used codes and entries, accelerating data input while maintaining accuracy.

Built-in validation rules catch potential errors before submission. In turn, this ensures pay rates, cost codes and project assignments align with predefined parameters.

5. Oversight and Approval

Put in place robust approval workflows that maintain quality control over time reporting.

Users can:

• Review detailed timecard submissions
• Add notes and corrections
• Request clarification on questionable entries
• Track revision history
• Approve or reject submissions with documented reasoning
• Track budget impacts

6. Facial Recognition

Elevate security with time-tracking software. More specifically, use WorkMax’s patented facial recognition technology.

This sophisticated system:

• Verifies employee identity during clock in/out
• Captures and compares facial features with stored profiles
• Prevents unauthorized clock-ins

Additional Ways to Use WorkMax

In addition to time trackers, WorkMax offers several powerful complementary modules that extend its functionality.

Organizations can enhance their operations by opting into:

• WorkMax FORMS for digital form management and field data collection
• WorkMax ASSETS for essential tool and equipment tracking
• WorkMax INSIGHTS for project analytics and business intelligence.

These modular options allow customers to customize their WorkMax solution to best fit their specific business needs and scale their implementation as their requirements evolve.

WorkMax FORMS

WorkMax FORMS is a digital form management solution. It transforms paper-based processes into electronic forms.

The FORMS module allows organizations to create unlimited custom digital forms. Management can deploy these documents to their workforce for data collection in the field.

Key features include automated data transfer from the field to the office and auto-population of form fields to reduce administrative work. Other additional features include mandatory entry fields to ensure complete data collection and maintain audit trails

The system helps businesses streamline their operations by eliminating paper forms while enabling access to detailed, advanced reports such as Daily Work Logs and Change Orders.

WorkMax INSIGHTS

WorkMax Insights is a business intelligence and project monitoring tool. It provides real-time visual analytics for project and asset management.

The INSIGHTS module offers live tracking of project budgets and progress. This allows managers to identify and address cost overruns early.

The platform uses predictive analytics capabilities to forecast financial trends and resource needs. Users can drill down into specific daily task details to optimize resource allocation and make data-driven decisions.

Through its updates and advanced features, the system helps organizations improve project outcomes and financial performance. It does this by enabling proactive management and strategic resource deployment.

WorkMax ASSETS

WorkMax ASSETS is an asset management system designed to track and monitor tools, equipment and company resources. It enables organizations to monitor the location, usage and maintenance status of their assets at a moment’s notice.

The platform features a check-in/check-out system that allows users to assign assets to specific locations, employees or projects.

The WorkMax ASSETS module helps:

• prevent asset loss
• Optimize resource allocation
• Extend equipment lifespan

The module does this by making sure users follow proper maintenance through systematic tracking and maintenance monitoring.

This tracking capability helps companies maximize their return on investment for equipment and tools while reducing unnecessary repair costs and replacement expenses.

Consider Integrating WorkMax to FOUNDATION

Transform your construction business by adding WorkMax to your FOUNDATION® Software ecosystem.

Mobile timecards bridge the gap between field operations and office management, creating a seamless flow of critical project data.

By connecting teams through WorkMax’s mobile time tracking software, contractors can experience the following across all projects:

• Enhanced productivity
• Improved accuracy
• Real-time visibility

Ready to see how WorkMax can revolutionize your construction management?

Contact us today to begin your journey with the best construction management mobile timecard app.