Construction Accounts Payable Software

Track All Your Payments

The FOUNDATION® Accounts Payable Module makes managing payables simple, to save time on data entry and on finding the job-based reporting you need.



Accounts Payable Features

Easy A/P Invoice Entry

Efficiently enter invoices and retainage with minimal keystrokes. Conditional defaults pull in the appropriate information instantly, and automatic error-checking helps prevent imbalances and other mistakes.

  • Schedule or quickly recreate recurring invoices.
  • Create and print lien waivers and credit memos.
  • Perform one-step reversals for fast corrections.

Flexible Invoice Payment

Easily find the invoices and retainage you want to pay, and select the amount based on due dates, discounts and holds — as well as the projected impact on your cash accounts.

  • Record check or electronic payment at time of entry or in your normal check run.
  • Preview the impact of payments using pre-check registers.
  • Run checks by individual invoice or in selected batches by vendor.

Payables Reporting

Stay on top of payables at all times with reports organized by vendor, job and more. Easily filter, sort and drill down to invoice-level detail.

  • Monitor A/R aging and retainage by job, vendor, PM and project class.
  • Track tax liabilities, and even print or e-file 1099s.
  • Set alerts for approaching-due or past-due A/P invoices.

To go in and instantly pull up an invoice makes the audit procedure so much easier for us.”

— Neal Adams, VP, Adams Masonry Inc.

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Tools for A/P Automation

Document Imaging & Routing

Scan, store, route, and approve invoices and other documents, all inside your construction accounting software — so you spend less time chasing paper and more time getting the answers you need.

  • Attach scanned images directly to individual invoices.
  • Search your digital filing cabinet with custom criteria.
  • Set automated invoice routing for review, markup and approval.

Learn more about FOUNDATION® Document Imaging

Purchase Orders & Subcontracts

Control payables by easily anticipating your committed costs on each project and ensuring A/P invoices remain within the allowable limits you define.

  • Set percentage variance limits for invoices on each PO.
  • Print and email custom purchase orders with your company logo.
  • Manage change orders and track status changes.

Learn more about FOUNDATION® PO/Sub

Construction Inventory Receiving

Link inventory receipts to your accounts payable invoices, or receive inventory to your jobs directly when you enter an A/P invoice.

  • Get alerts when costs exceed receipts or purchase orders.
  • Receive inventory to warehouses, trucks and worksites.
  • Capture material transfers and more with the FOUNDATION mobile® app.

Learn more about FOUNDATION® Inventory

Executive A/P Reporting

Interact with high-level overviews of your aging, cash flows, and A/P totals by job and vendor. Colorful graphs and charts drill down into increasingly detailed reports — all the way down to the invoice level.

Learn more about the Executive Dashboard

Across the board, everything feels like it’s catered to us. It’s what we need and what we were looking for. I think overall it’s the best software we’ve used or seen.”

— Gabrielle Lucatero, executive director, Accurate Firestop

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Get an inside look at how America’s contractors use FOUNDATION® job cost accounting and construction management software to get more profit out of everyday projects like yours.


FOUNDATION® Software Box