What Is FOUNDATION® Pay Corporate Card?

Imagine this: it’s 7 a.m., and your crew is already on-site waiting for materials. A last-minute supply run is unavoidable.

Your foreman rushes to the supplier, buys what’s needed and promises to hand the receipt to accounting “as soon as they get back.”

But when that receipt finally makes its way to the office — if it makes it at all — the purchase is already forgotten, the job coding is unclear and you’re left piecing together the charges.

For many contractors, this isn’t a rare headache. It’s the daily reality of managing field spending across fast-moving jobs.

And in the construction industry, where margins are tight and decisions move quickly, those small lapses add up to big risks.

Without real-time visibility, these small issues snowball.

In fact, according to The Construction Specifier, construction professionals spend an estimated 35% of their time on non-productive activities — including tracking down receipts, fixing job coding errors and reconciling missing financial data.

It’s time-consuming, costly and completely avoidable.

The FOUNDATION Pay Corporate Card is a construction-specific expense tool that captures field purchases in real time, enforces spending controls and syncs transactions directly to job costs and accounting.

As part of the broader FOUNDATION Pay platform — and fully integrated with construction accounting software like FOUNDATION — the Corporate Card gives contractors a smarter, more controlled and more transparent way to manage field purchases without slowing crews down.

The Problem With Traditional Field Spending

Traditional corporate cards fail in construction because they separate field purchases from real-time job cost visibility.

Construction purchasing doesn’t happen neatly at a desk. It happens at the jobsite, in supply houses, on the road and in the middle of fast decisions.

Traditional corporate cards and manual expense processes just don’t fit the way contractors work.

Receipts get lost before they reach accounting. Job coding happens after the fact. Approvals lag behind the purchase. And by the time accounting uncovers an issue, the cost has already hit your books.

This lack of real-time visibility creates challenges like:

• Uncontrolled spending that’s hard to catch, delaying construction payments
• Hours wasted tracking down receipts and verifying transactions
• Job cost reports that don’t reflect what’s actually happening in the field
• A disconnect between field teams making purchases and office teams trying to reconcile them

Contractors and general contractors need field spending control that works as jobs happen— with controls, clarity and real-time integration.

That’s what the Corporate Card delivers.

Meet the FOUNDATION Pay Corporate Card

The FOUNDATION Pay Corporate Card acts like a business credit card, giving contractors instant visibility and full control over field and office purchases.

Each card is tied directly into your FOUNDATION job cost and general ledger structure, which means every swipe is easier to track, easier to code and easier to approve.

Unlike generic corporate cards, the FOUNDATION Pay Corporate Card is built specifically for construction workflows where every purchase must tie back to a job, cost code and approval path.

At its core, the Corporate Card is built for how construction really spends: fast, unpredictable and always tied to a specific job.

How the Corporate Card Works

Each transaction made with the Corporate Card is:

• Captured in real time
• Paired with live job and cost code data from FOUNDATION
• Supported with instant digital receipt capture via text message
• Routed through customizable approval workflows

No more manual entry. No more tracking down receipts. No more guessing where a purchase belongs, just accurate contractor expense tracking.

Why Contractors Rely on the Corporate Card

What makes the Corporate Card such a powerful tool isn’t just its ease of use, it’s the way it connects the field, the office and your accounting system into one seamless workflow.

#1. Real-Time Spend Control

Instead of hoping field purchases stay within your policies, you can set custom spend limits and approved merchant categories for each cardholder.

That means you decide:

• How much an employee or crew can spend
• Where they’re allowed to make purchases (e.g., supply houses, hardware stores, fuel stations)

These controls prevent overspending before it happens — while still giving field teams the flexibility they need to keep jobs moving without calling the office for approval.

#2. Digital Receipt Capture Right From the Jobsite

Employees get a near instant text requesting and then they simply reply to that text with a picture of the receipt.

From there, FOUNDATION Pay automatically matches that image to the correct transaction, attaches it to the card activity and stores a clean, digital copy for your records.

The result? Receipts land in the system instantly — not days or weeks later — so accounting always has accurate documentation for real-time job costing

#3. Accurate Job Coding on the First Try

Because the Corporate Card connects to real job and cost code data pulled directly from FOUNDATION construction accounting software, cardholders or office staff can assign the correct job and cost code as soon as the purchase is made.

That means coding happens in the moment — when details are still fresh — eliminating the usual guesswork and back-and-forth with the field.

No rework. No detective work. No missing data points.

#4. Sync With Your Accounting System

Once transactions are reviewed and approved, they flow directly from the Corporate Card into FOUNDATION Pay — and then into FOUNDATION — updating your general ledger, job cost reports and A/P records automatically.

This creates a clean, end-to-end workflow without manual data entry or batch processing. It’s the accounting sync you expect, without the steps you don’t.

Construction Expense Management Designed for Your Team

The Corporate Card is easy for field teams to use because it fits the workflow they already have. Swipe the card, snap a photo and get back to work — no new apps, no complicated steps and no extra training.

Meanwhile, accounting finally gets what they’ve always needed: clean, complete and real-time expense data.

No chasing down receipts, no re-keying transactions and no ambiguity about where costs belong.

And beyond simplifying day-to-day tasks, the Corporate Card strengthens your entire financial loop by giving teams:

1. Confidence in the field with clear purchase rules and easy documentation
2. Accuracy in the office thanks to instant coding and synced transaction data
3. Control at the leadership level with real-time visibility into job-level spending trends

This isn’t just easier expense management — it’s a system designed to reduce risk, eliminate delays and give every team better insight into project financials.

A Better Way to Manage Construction Spending

Construction moves fast — and your financial data should move with it.

With the FOUNDATION Pay Corporate Card, contractors gain the visibility, accuracy and control they need to manage field spending for their construction business without slowing anyone down.

By combining automated purchase tracking, real-time job coding and seamless FOUNDATION integration, the Corporate Card turns everyday transactions into reliable financial insights.

Get smarter spending and cleaner data that keeps your projects — and your profits — on track.

Learn more about how FOUNDATION Pay can simplify your expense and pay management process and give your team the control they need to stay ahead.